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Tuesday, 4 July 2017

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Viewing Slides

Once you create the presentation you can view it in different ways.
Select the View tab. Locate the Presentation Views group. It displays four options to view presentations; Normal View, Slide Sorter View, Slide Show View and Notes Page View.
Normal View: The normal view appears by default when we open the PowerPoint window. We create and edit slides in Normal View. This view also offers three view options out of four options in the form of buttons on the status bar.
See the image:
MSpowerpoint Viewing slides 1

Slide Sorter View: It offers miniature or thumbnail version of all slides. You can see all your slides at one time in the screen. You can also drag or delete the slides to rearrange them.
See the image:
MSpowerpoint Viewing slides 2

Slide Show View: It displays your presentation in full screen mode. It also offers an additional menu at the left bottom corner of the slide.
See the image:
MSpowerpoint Viewing slides 3

Notes Page View
This view provides space below the slide to add notes.
See the image:
MSpowerpoint Viewing slides 4

How to Advance Slides

Select the slide
Select the Animations tab
In Transition to This Slide group locate the Advance Slide section
It shows two options; On Mouse Click and Automatically After
Enter the desired time for the selected slide in Automatically After option
Select the next slide and choose the desired time
Click Apply To All If you want to apply the same timing to all slides

See the image:

How to Set Slide Transition Speed

Select the slide
Select the Animation tab
In Transition to This Slide group click the drop-down arrow next to Transition Speed option
It will display three options for transition speed
Select the desired transition speed
Click Apply To All to apply the same transition speed to all slides

See the image:

MSpowerpoint How to set transition speed 1

How to Apply Slide Transition Effects

Transition effects appear when one slide changes into next slide in a Slide Show.

Select the slide to which you want to apply the effect
Select the Animation tab
In Transition to This Slide group you will see the transition effects
Click the drop-down arrow to see menu of transition effects
Select the desired transition effect
Click Apply To All to apply the effect to all slides

See the image:

MSpowerpoint How to apply slide transition effects 1

How to Apply Animation Effect

Select the text or object you want to animate
Select the Animations tab
In Animations group click the drop-down arrow next to Animate option
Animation options will appear
Move the cursor over different options to see live preview on the slide
Select the desired animation

See the image:

MSpowerpoint How to apply animation effect 1

How to Enter Chart Data

We can't enter data directly in charts. To enter data in chart we have to type it in excel spreadsheet that appears when you add Chart or click Edit Chart option.

The data that you enter in spreadsheet automatically appears in the Chart. Select the cell of spreadsheet and type the data it will appear in the slide. Repeat the process to enter the entire data.

See the image:

How to Insert Chart

Select the Insert tab
In Illustrations group click on Chart command
An Insert Chart dialogue box appears
Select the desired Chart style and click Ok
Chart will be added to slide and an Excel worksheet appears on right side of the slide

See the images:

How to Modify or Format Table

Select the table you want to modify. Two new tabs Design and Layout appear in the Ribbon. These tabs offer various groups of commands to format tables.

When you click the Design tab it displays you four groups of commands; Table Style Options, Table Styles, WordArt Styles and Draw Borders.

See the Image:

MSpowerpoint How to modify or format table 1

When you click the Layout tab it displays six groups of commands; Table, Rows & Columns, Merge, Cell Size and Alignment.

See the Image:

MSpowerpoint How to modify or format table 2

How to Insert Table

Place the cursor on the slide where you want to insert the table
Click the Insert tab, it will display Tables group on the left
Click the Table button, it will display four options to insert the table:

1) Highlight the Number of Rows and Columns

You will see small boxes on top, select the boxes corresponding to number of rows and column that you want in your table.

See the image:

2) Insert Table

Click the Insert Table option and enter the number of rows and columns then click ok.

See the image:

3) Draw Table:

Click the Draw Table option and place the cursor on slide. Cursor changes into a pencil. Click and drag the pencil to draw a table border.

See the image:

4) Excel Spreadsheet:

Click the Excel Spreadsheet option. Worksheet will appear in the slide, drag it to get the desired number of rows and columns.

See the image:

How to Create Bulleted or Numbered lists

Select the text or list to which you want to add bullets or numbering
Select Home tab and locate the Paragraph group
Click the Bullets or Numbering button or click the drop-down arrow next to these buttons to see more bullet styles and numbering formats
Select the style you want to apply to text

See the image:

MSpowerpoint How to create bulleted or numbered lists 1

How to Insert Picture and Clip Art

To Add Picture:

Click the Insert tab
In Illustrations group click on the Picture button
Insert Picture dialogue box appears
With a click select the desired picture
Click Insert, the picture will be added to the slide
Click and drag the picture to move it to desired location

See the image:

MSpowerpoint How to insert picture and clip art 1

To Add Picture:

Click the Insert tab
In Illustrations group click the Clip Art button
Clip Art task pane appears on the right side
In task pane you will notice three fields: Search for, Search in, Results should be

See the image:

MSpowerpoint How to insert picture and clip art 2

In "Search Field" you can enter the keyword related to clipart you want to insert

In "Collection Field" click the drop-down arrow. It gives four options. Choose the option that suits your requirement.

See the image:

MSpowerpoint How to insert picture and clip art 3

In "Results should be" filed click the drop-down arrow, you will find five options. Choose the option that suits your requirement.

See the image:

MSpowerpoint How to insert picture and clip art 4

Now click the "Go". Clip Art menu will appear. Select the desired clip art or click the drop- down arrow next to clip art, it will display Insert option to add the clip art.

MSpowerpoint How to insert picture and clip art 5

How to Cut and Paste Text

Select the text you want to cut
In Home tab click the Cut command in Clipboard group
Place the cursor where you want to paste the text
In Clipboard group click the Paste command

See the image:

MSpowerpoint How to cut and paste text 1

How to Copy and Paste Text

Select the text you want to copy
In Home tab click the Copy command in Clipboard group
Place the cursor where you want to paste the text
In Clipboard group click the Paste command

See the image:

MSpowerpoint How to copy and paste text 1

How to Change Text Alignment

Select the text
In Home tab locate the Paragraph group
There are four alignment options at the bottom of Paragraph group
Select the desired alignment option

The four alignment options are:

Align Text Left: Aligns text towards left margin
Center: Brings the text at center
Align Text Right: Aligns text towards right margin
Justify: Aligns text towards both left and right margin

See the image:

MSpowerpoint How to change text alignment 1

How to Format Text Color

Select the text you want to change
In Home tab locate the Font group
In Font group click the drop-down arrow next to font color icon
Font color menu appears
Select the desired font color

See the image:

How to Format Font Size

Select the text you want to modify
Open the Home tab and locate the Font group
In Font group click the drop-down arrow next to font size option
A list of various font sizes appears
Move the cursor over the list and select the desired font size

See the image:

How to Change the Background of a Theme

Open the Design tab
Locate the Background group
Click the Background Styles button
Select the desired background style

See the image:

MSpowerpoint how to change the background of a theme 1

How to Apply or Change Color in Themes

Open the Design tab
Click the drop-down arrow next to Colors in the Themes group
With a left click select the desired color set
To create new color set click the Create New Theme Colors

See the image:

MSpowerpoint How to apply or change color in themes 1

Pages

Tuesday, 4 July 2017

Viewing Slides

How to Advance Slides

How to Set Slide Transition Speed

How to Apply Slide Transition Effects

How to Apply Animation Effect

How to Enter Chart Data

How to Insert Chart

How to Modify or Format Table

How to Insert Table

How to Create Bulleted or Numbered lists

How to Insert Picture and Clip Art

How to Cut and Paste Text

How to Copy and Paste Text

How to Change Text Alignment

How to Format Text Color

How to Format Font Size

How to Change the Background of a Theme

How to Apply or Change Color in Themes